Your search has found 23 jobs

We are excited to be recruiting for a new PA role based in Birmingham. The ideal candidate will have a vast amount of PA with experience within private equity and be used to supporting at C-Suite level. This role would suit someone who is currently based in Birmingham or is open to relocating.

The role is broad, and it’s a fantastic opportunity to get involved with and be a key facilitator within the business.

Experience and skills required:

  • At least five years’ personal assistant experience supporting at Board level
  • Strong communication skills
  • Experience working within private equity is essential

Some travel will be required to the rest of the UK, but this role will be based out of the Birmingham office 2-3 days a week.

 

Location: Birmingham
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: GBP £40,000.00
Salary to: GBP £50,000.00

A fantastic role has arisen for a Data and Admin Officer to join a growing charity based in Stockport on a permanent basis. This role will suit someone with 5 years plus PA or Administration experience who is looking for the next step in their career.

Duties will include: 

  • Accurate inputting of client referral, assessment, and attendance data on the clinical database within agreed deadlines
  • Establish processes to monitor contract compliance and produce data for the management team to track performance and ensure early identification of risk
  • Assist in providing reports on service performance for various purposes and stakeholders
  • Discharge of all clients finishing support on database
  • Ability to handle confidential and sensitive information with the highest level of professionalism, discretion and adhere to company policy
  • To respond to initial enquiries about support via telephone, email or post and sending literature and referral forms as appropriate
  • Ensure there is up to date and relevant paperwork the clinical team frequently use including clinical letters and client file paperwork which is accessible for all staff
  • Accurately inputting donation details on to the fundraising database in a timely manner
  • Managing the data held on the fundraising database and ensuring information held is up to date and in accordance with GDPR and HMRC guidelines
  • Assisting with the filing of fundraising & retail Gift Aid claims to HMRC
  • Processing purchase invoices on to the Sage accounts software
  • Other ad hoc admin duties

 

Person Specification

  • Minimum two years’ experience of data inputting, data extraction and analysis of data to identify and report on themes and trends to support service delivery and development
  • Proven experience of implementing and innovating new systems
  • Proven experience of Sage accounts
  • Minimum three years senior administrative experience
  • Experience of working with patient / client support and appointment systems
  • Working knowledge of GDPR regulations and understanding of necessary compliance
  • The role requires someone who is competent and proficient with electronic and manual administrative systems and in converting manual systems to electronic. 
  • Exceptional organisational skills with an ability to prioritise workload and work to deadlines is essential.
  • Must have at least 5 years’ PA or administration experience
  • Strong attention to detail

 

This role is a great opportunity for someone who wants to work for a charity and a purpose-led organisation

 

Hours are 25 hours p/w over 5 days and salary is up to £22,021 pro rata depending on experience.

Lily Shippen are experts in recruiting top business support talent, including PAs, EAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

Location: Stockport
Job type: Permanent
Emp type: Part-time
Salary type: Annual
Salary from: GBP £20,344.00
Salary to: GBP £22,021.00

An exciting opportunity has arisen for a Personal Assistant to join a leading private equity firm based in Manchester city centre on a permanent basis. This role will suit someone with a minimum of 3 years' PA experience who is confident working in a fast-paced corporate environment. 

Duties will include:

  • Complex diary management
  • Organising national and international travel, accommodation and logistics, including itineraries
  • Processing expenses 
  • Compiling of documenation
  • Updating the in-house CRM system
  • General PA and administrative support to the wider team

Person Specification:

  • At least 3 years experience in a similar environment, ideally within financial services 
  • Confident working in a fast-paced and high pressured environment
  • Confident liaising with all levels of seniority
  • Professional 
  • Ability to use initiative and take ownership of tasks with limited supervision
  • Flexible and adaptable
  • Ability to handle sensitive and confidential information 

This is a fantastic opportunity for someone who is looking for the next step in their career. You will be working for a highly recognised company with a great culture. 

Hours are 9am-6pm and salary is up to £35,000 per annum, depending on experience.

Lily Shippen are experts in recruiting top business support talent, including PAsEAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: GBP £27,000.00
Salary to: GBP £35,000.00

A fantastic opportunity has arisen for an experienced Personal Assistant to join a reputable and forward-thinking international law firm on a permanent basis. This role will be based in their Manchester city centre office supporting the Real Estate team.

Suitable candidates will either have previous legal PA experience within ideally a Real Estate environment, or have experience working within a professional services environment. 

Duties will include: 

  • Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate
  • Assisting with Business Development to support fee earners by organising and attending events and conferences
  • Organising and attending core team and relationship meetings; organisation and attendance of events; assisting with compiling regular client reports as required
  • Ensuring all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource
  • Working collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital
  • CRM administration
  • Assisting with bids, tenders and pilots
  • Undertaking all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications 
  • Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception process whilst adhering to Firmwide best practice protocols
  • Ensuring all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files
  • Identifying and recommending cost efficient options for complex travel arrangements
  • Utilising the administrative team on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way
  • Delegating appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts
  • Demonstrating technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role
  • Adhering to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance
  • Successfully completing, on time, all compulsory firm training and returns all complaints and claims questionnaire

Personal Specification:

  • Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation
  • Three years' experience (or equivalent) gained within a comparable environment and at an appropriate level
  • Willingness to work flexibly to meet client needs
  • High degree of competence in the use of Microsoft Office suite
  • Proven experience of exceptional client service
  • Detail focussed and experience of working in a fast paced office environment
  • Ability to work effectively and collaboratively as a member of a team, as well as being able to work independently
  • Commitment to exceeding expectations and goals

Salary is up to £28,000 per annum (depending on experience) plus benefits. 

This is a brilliant opportunity to join a well-respected company who have a fantastic culture and encourage personal and professional development.

Lily Shippen are experts in recruiting top business support talent, including PAs, EAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

Location: Manchester, UK
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: GBP £25,000.00
Salary to: GBP £28,000.00

A fantastic opportunity has arisen for an experienced Personal Assistant to join a reputable and forward-thinking international law firm on a permanent basis. This role will be based in their Manchester city centre office supporting the Corporate team.

Suitable candidates will either have previous legal PA experience within ideally a corporate environment, or have experience working within a professional services environment. 

Duties will include: 

  • Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate
  • Assisting with Business Development to support fee earners by organising and attending events and conferences
  • Organising and attending core team and relationship meetings; organisation and attendance of events; assisting with compiling regular client reports as required
  • Ensuring all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource
  • Working collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital
  • CRM administration
  • Assisting with bids, tenders and pilots
  • Undertaking all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications 
  • Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception process whilst adhering to Firmwide best practice protocols
  • Ensuring all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files
  • Identifying and recommending cost efficient options for complex travel arrangements
  • Utilising the administrative team on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way
  • Delegating appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts
  • Demonstrating technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role
  • Adhering to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance
  • Successfully completing, on time, all compulsory firm training and returns all complaints and claims questionnaire

Personal Specification:

  • Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation
  • Three years' experience (or equivalent) gained within a comparable environment and at an appropriate level
  • Willingness to work flexibly to meet client needs
  • High degree of competence in the use of Microsoft Office suite
  • Proven experience of exceptional client service
  • Detail focussed and experience of working in a fast paced office environment
  • Ability to work effectively and collaboratively as a member of a team, as well as being able to work independently
  • Commitment to exceeding expectations and goals

Salary is up to £28,000 per annum (depending on experience) plus benefits. 

This is a brilliant opportunity to join a well-respected company who have a fantastic culture and encourage personal and professional development.

Lily Shippen are experts in recruiting top business support talent, including PAsEAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

Location: Manchester, UK
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: GBP £25,000.00
Salary to: GBP £28,000.00

A brilliant opportunity has arisen for a Personal Assistant to support the Director of a friendly and growing team with a fantastic culture based in Chester on a permanent basis.

This is a brand new role and the client is open to candidates who are looking at either full-time or part-time employment.

Candidates will need to be flexible in terms of hours as there may be occasional work outside of hours and weekends, depending on the needs of the business, however, these will be given in lieu or paid.  

Duties will include but will not be limited to:

  • Inbox management
  • Corresponding with clients and internal/external stakeholders on behalf of the Director
  • Compiling of correspondence
  • Organising meetings and reminding Director of important meetings/deadlines
  • Booking travel and accommodation
  • Project and research based tasks
  • Organising company socials and events
  • Getting involved in social media/marketing
  • General administrative support
  • Additional responsibilities over time, including HR duties – fully funded CPD support provided

Person Specification:

  • Down to earth, confident and intelligent
  • At least two years’ experience in a similar role
  • Excellent standard of written and verbal English language skills
  • Ability to make decisions on behalf and in collaboration with the Director, as well as execute and roll out these decisions/ideas/tasks 
  • High level of grammatical accuracy
  • Ability to use initiative
  • Creative and able to suggest ideas 
  • Confident liaising with all levels of seniority
  • Enthusiastic, inquisitive and eager to learn and develop
  • Flexible and adaptable

Salary will be up to £30,000 per annum (full-time equivalent) depending on experience, plus fantastic benefits/perks. 

This role would suit a bright individual who is looking to support a forward-thinking Director and join a close knit company who encourage personal and professional development.

Lily Shippen are experts in recruiting top business support talent, including PAsEAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

Location: Chester
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: GBP £25,000.00
Salary to: GBP £30,000.00

A new and exciting opportunity has arisen for an Events Administrator to join a leading business based in Manchester City Centre. This role has the scope to grow, and would suit a graduate who is keen to start their events career within a global business. As Events Administrator, you will support the Events Manager in delivering in-person and virtual events across Europe, North America and Asia Pacific. Your role will be central to client engagement, onboarding event administration, events logistics and post-event reporting.

 

Duties include:

  • Processing event bookings
  • Acting as the point of contact for event attendees
  • Analysing trends in event engagement
  • Hosting virtual forums and webinars
  • Liaising with external stakeholders
  • Organising event materials
  • Coordinating logistics for CMSPI staff and clients

 

Skills and personality required:

  • Self-motivated, ambitious, confident, and driven Ability to work well independently and within a team
  • Excellent verbal and written communication skills
  • Desire to make a difference and develop your career
  • Strong organizational skills and ability to simultaneously manage multiple projects
  • Corporate event experience would be desirable but not essential
  • Event/project management qualification would be desirable but not essential
  • Outstanding organisational skills
  • MS Office skills

 

This is a fantastic opportunity for someone who is looking to carve an events career for themselves, working for a leading organisation based in Manchester city centre. The company offers a competitive base salary, health care package, generous pension scheme and an annual bonus based on company and personal performance.

Location: Manchester
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: GBP £19,000.00
Salary to: GBP £23,000.00

We are recruiting for an Operations Manager to join a forward-thinking professional recruitment firm within the tech sector. Ideally, you’ll have experience working within senior operations already and be used to working in a fast-paced, deadline-driven environment. This is an exciting opportunity for someone proactive, organised and process-driven. You don’t need to be an expert in all areas, but you’ll be someone who can manage and develop functions and improve operational effectiveness.

 

Duties include:

 

  • This role will be integral to the Senior Management team
  • You’ll be responsible for overseeing or supporting how the business runs operationally
  • You’ll constantly be looking for ways to improve efficiencies and create processes
  • Sales support and administration
  • Onboarding new starters
  • Marketing operations
  • Human resources duties

 

Skills and personality required:

  • A confident self-starter
  • Proactive in your approach
  • Strategically minded

 

This is an exciting, new role with tremendous opportunity, based in Manchester City Centre. You’ll be a vital part of an exciting journey for the business and be rewarded for your hard work.

 

Lily Shippen are experts in recruiting top business support talent, including PAsEAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

Location: Manchester City Centre
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: GBP £30,000.00
Salary to: GBP £45,000.00

An exciting opportunity has arisen for a professional Executive Administrator to join a reputable and friendly company based in Wilmslow on a permanent, full-time basis. 

This is a varied and busy position which will cover a broad range of administrative tasks supporting one of the transaction teams.

Ideally, candidates will be immediately available or coming to the end of a contract. The client is, however, open to reviewing candidates with a notice period. 

 Duties include:

  • Inputting data into excel spreadsheets and uploading it to a database management and reporting system
  • Preparation of pre-completion deal checklists and quarterly checklists
  • Compiling of legal, valuer and other third-party engagement letters
  • Preparation of minutes
  • General assistance with the administrative management of the team – for example, arranging team meetings
  • Assistance with loan transaction project management
  • Assistance with preparing appendices for Investment Committee papers – for example summarising property details
  • Review quarterly information provided by the borrowers and checking against existing data
  • General administrative support

Person Specification

  • Previous experience within an admin capacity, ideally within a real estate environment
  • Ability to use a variety of software packages (including Word, Excel, Outlook and PowerPoint) to manage data and produce documents and presentations
  • Strong organisational skills
  • Good numeracy and literacy skills with the ability to distil figures and check data for accuracy
  • The ability to multi-task, plan own work, use initiative and meet deadlines
  • Strong interpersonal and communication skills

Salary is up to £30,000 per annum (depending on experience). Hours are 9:30am-5:15pm.

Lily Shippen are experts in recruiting top business support talent, including PAsEAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

Location: Wilmslow
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: GBP £25,000.00
Salary to: GBP £30,000.00

A fantastic opportunity has arisen for a Personal Assistant to join a leading financial services company based in Manchester city centre on a permanent basis. This role would suit someone with previous PA experience within a fast-paced environment who is looking for the next step in their career. 

This role will be providing PA support to members of a team and will include duties such as:

  • Complex diary management
  • Organising meetings - both virtual and in-person
  • Liaising with a network of PAs both nationally and internationally 
  • Booking travel and accommodation including compiling of itineraries
  • Compiling of PowerPoint presentations and Excel spreadsheets
  • Preparing of meeting documentation 
  • Assisting with the organisation of small and large scale events
  • Maintaining and updating the in-house CRM system
  • Meeting and greeting guests and clients and meeting room coordination/set up
  • Ordering of office stock and supplies
  • General office administration

Person Specification:

  • Previous experience within a similar style role - ideally 2 years plus
  • Excellent communication skills
  • Ability to build longstanding relationships both internally and externally
  • Confident liaising with all levels of seniority 
  • Team player
  • Ability to work using own initiative with limited supervision
  • Flexible and adaptable
  • Ability to work under pressure within a fast-paced environment 
  • Advanced proficiency with software packages such as Excel, PowerPoint, Word, Outlook, MS Teams
  • Ability to prioritise efficiently 
  • Excellent verbal and written English language skills

This is a brilliant opportunity for someone to join a reputable and welcoming company. This role would suit someone who is looking for a varied and fast-paced role which they can get their teeth stuck in to!

Salary depending on experience, plus benefits.

Lily Shippen are experts in recruiting top business support talent, including PAsEAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

 

Location: Manchester city centre
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary: Negotiable