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A brilliant opportunity has arisen for a Virtual Executive Assistant to support the Managing Director of a growing property company.

This will be a permanent role and will be approximately 10 hours a week. These hours may increase in the future.

Candidates who apply must be able to commit to 10 hours per week on a long-term permanent basis.

Candidates must live within a commuting distance of Manchester city centre, as there may be occasions where you are required in the office. 

Duties will include:

  • General PA/admin duties such as diary management, sending out Zoom/Teams invites, organising meetings, data entry, preparing documentation, compiling of PowerPoint presentations etc
  • Minuting meetings either in person or over Zoom/Teams
  • Assisting with marketing duties - writing/editing/proofreading blogs, brochures, expanding the reach of the company's social media platforms 

Person Specification:

  • Suitable candidates must have previous experience in a PA or Virtual PA/EA role with marketing duties as set out above and be set up to work from home with your own laptop
  • Tech savvy – familiar with current technologies such as MS Office, Teams, Zoom, SharePoint. Google Docs and social media platforms 
  • Excellent phone, email and instant messaging communication skills
  • Excellent time management skills
  • Solid organisational skills
  • Ability to manage own workload
  • Professional
  • Able to use initiative and take ownership
  • Efficient problem solver
  • Flexible

Hourly rate will depend on experience but is up to £15 per hour. 

Lily Shippen is a specialist Recruitment Agency that focuses on placing the best administrative, secretarial, PA, EA, reception and office support professionals into a range of sectors across the UK and overseas, on a temporary, permanent and fixed term contract basis.

Job type: Permanent
Emp type: Part-time
Salary type: Monthly
Salary: Negotiable

Team Assistant, Management Consultancy, London

A leading and highly regarded consultancy firm are keen to hire an expert Assistant/Administrator to work closely with one of their Directors and the wider team. The role will be busy and varied and include contact throughout the business. Strong attention to detail, expert organisational and communication skills and the ability to form relationships throughout the business will be critical to success within the role. This business boasts an inclusive, collaborative and highly professional culture; you will be welcomed, valued and rewarded.

Location: London, UK
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: GBP £30,000.00
Salary to: GBP £40,000.00

An exciting opportunity has arisen for a Junior PA with a minimum of 2 years’ previous office administration experience to join a growing accountancy company based in Manchester city centre on a permanent basis. This role will support the Managing Director of the business. Initially this role will be a mixture of office based and remote based work. However, once restrictions lift this will be an office based role so candidates must live within a suitable commuting distance of Manchester city centre.

This position will suit someone who has experience working within a fast-paced and ever-changing environment within an administration capacity and who is looking for the next step in their career.  

This role will include dealing with complex and ever-changing diaries, as well as managing the Managing Director’s time efficiently and effectively, so previous experience with diary management is desireable.

Duties include:

  • Complex and extensive diary management
  • Organising/scheduling meetings and appointments
  • Liaising with clients over email
  • Sending introductory emails to clients and members of staff
  • Booking travel occasionally
  • Booking restaurants
  • Arranging lunch/catering for meetings

Person Specification:

  • At least 2 years’ experience working in an office administration role within a corporate environment
  • Confident and experienced working in a fast-paced and high pressure environment
  • Personable
  • Professional
  • Ability to use initiative
  • Ability to take ownership of tasks
  • Proactive

This is a brilliant opportunity to join a growing company with nationwide offices.

Salary is up to £25,000 per annum (depending on experience).

Lily Shippen are experts in recruiting top business support talent, including PAs, EAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. 

Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary: Negotiable

An exciting opportunity has arisen for a Proofreader to join a business support client on a permanent basis.

This will be an office based role within their Normanton, West Yorkshire office.

Hours and days for this role will be 11PM to 8AM Tuesday to Saturday. 

The Proofreader position is responsible for reviewing legal documents for grammar and verbiage corrections.

The ideal person will need to have excellent grammar and English skills, this would suit somebody who has experience as a Proofreader or somebody who has worked in a role that demonstrates these skills.

The Proofreader is required to be self-motivated and to work as part of a team, you will have a strong grasp of editorial and grammatical principles together with strong researching skills.

This is a very interesting role with good prospects for the right person, you will be required to Proofread and Transcribe information so excellent attention to detail and listening skills are essential. 

Main Duties and Responsibilities:

• Correct spelling grammar and verbiage errors in a complex legal document

• Detect formatting and compositional errors in word, excel and PowerPoint documents

• Check corrected proofs of legal documents against mark-up for comparison and quality assurance

• Undertake a high-quality proofreading and document checking service for legal and marketing collaterals including format checks – house and non-house style including defined terms checks

• Complete sense, grammar and consistency read-throughs of standard legal documents and marketing documents including full read throughs and skim reads

• Spell check for UK/U.S standards including text review (copy edit) for non-native English speakers – documents/emails including ad hoc advice on use of language

• Checking conversions - PDF to Word, OCR, copy-typing, PowerPoint and Creative Services requests for language and format issues

• Checking TOCs and glossaries

• Checking conference and event collateral

• Edit and proofread Interview transcripts and supplementary content (invitations and summary notes), balancing tone, concision and an appropriate level of context

• Handle sensitive and or confidential documents and information

• Produce, reformat and manipulate complex Word, PowerPoint and Excel documents to an advanced level

• Produce and reformat international pitches and experience statements in line with house styles and marketing guidelines

• Support the business for internal proofreading requirements

• Check content, impose consistent styles and reword or copy-edit as required

• Manage and prioritise workload and liaise effectively with the team to ensure that the most urgent work is carried out first

• Work closely with internal stakeholders globally, including Interviewers, Compliance and Operations teams, to ensure all content is accurate and of the highest standard

• Adhere to company policy in addition to client sites policy

• Perform other duties as assigned

 

Experience required:

• Experience working within a Law Firm or similar would be advantageous

• At least 2 years’ experience in copy editing, proofreading and copywriting

• Exceptional writing, editing and proofreading skills, with a sound knowledge of grammar and spelling

• Educated to degree level or equivalent in English, creative writing, journalism or marketing

• An advanced understanding Microsoft Word, PowerPoint and Excel packages

• A good working knowledge of Filesite in order to create and save work within specified matters would be advantageous

• Experience of Adobe Acrobat 5.0 upwards, or similar

• Demonstrable interest in content that covers various sectors and financial markets

• You will have been used to writing SEO-enriched copy and ensuring all articles are proofread and are ready to publish

• Strong attention to detail with emphasis on accuracy and quality

• Proven customer service skills are required in order to create maintain and enhance customer relationships

 

General Skills/Attributes:

• Client service orientated approach

• A proven working understanding of teamwork

• Self-management and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment and communicate at al levels

• Accountability and professionalism

• Business and organisation awareness

• Ability to work within your team to cross-check each other’s work

• Ability to handle sensitive and or confidential documents and information

 

This role will be based in the office in Normanton, West Yorkshire. 

Salary will be up to £25,000 per annum basic salary plus 20% shift allowance.

Lily Shippen are experts in recruiting top business support talent, including PAs, EAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. 

Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary: Negotiable

An exciting opportunity has arisen for a Proofreader to join a business support client on a permanent basis.

This will be an office based role within their Normanton, West Yorkshire office.

Hours and days for this role will be 11PM to 8AM Sunday-Thursday.

The Proofreader position is responsible for reviewing legal documents for grammar and verbiage corrections.

The ideal person will need to have excellent grammar and English skills, this would suit somebody who has experience as a Proofreader or somebody who has worked in a role that demonstrates these skills.

The Proofreader is required to be self-motivated and to work as part of a team, you will have a strong grasp of editorial and grammatical principles together with strong researching skills.

This is a very interesting role with good prospects for the right person, you will be required to Proofread and Transcribe information so excellent attention to detail and listening skills are essential. 

Main Duties and Responsibilities:

• Correct spelling grammar and verbiage errors in a complex legal document

• Detect formatting and compositional errors in word, excel and PowerPoint documents

• Check corrected proofs of legal documents against mark-up for comparison and quality assurance

• Undertake a high-quality proofreading and document checking service for legal and marketing collaterals including format checks – house and non-house style including defined terms checks

• Complete sense, grammar and consistency read-throughs of standard legal documents and marketing documents including full read throughs and skim reads

• Spell check for UK/U.S standards including text review (copy edit) for non-native English speakers – documents/emails including ad hoc advice on use of language

• Checking conversions - PDF to Word, OCR, copy-typing, PowerPoint and Creative Services requests for language and format issues

• Checking TOCs and glossaries

• Checking conference and event collateral

• Edit and proofread Interview transcripts and supplementary content (invitations and summary notes), balancing tone, concision and an appropriate level of context

• Handle sensitive and or confidential documents and information

• Produce, reformat and manipulate complex Word, PowerPoint and Excel documents to an advanced level

• Produce and reformat international pitches and experience statements in line with house styles and marketing guidelines

• Support the business for internal proofreading requirements

• Check content, impose consistent styles and reword or copy-edit as required

• Manage and prioritise workload and liaise effectively with the team to ensure that the most urgent work is carried out first

• Work closely with internal stakeholders globally, including Interviewers, Compliance and Operations teams, to ensure all content is accurate and of the highest standard

• Adhere to company policy in addition to client sites policy

• Perform other duties as assigned

 

Experience required:

• Experience working within a Law Firm or similar would be advantageous

• At least 2 years’ experience in copy editing, proofreading and copywriting

• Exceptional writing, editing and proofreading skills, with a sound knowledge of grammar and spelling

• Educated to degree level or equivalent in English, creative writing, journalism or marketing

• An advanced understanding Microsoft Word, PowerPoint and Excel packages

• A good working knowledge of Filesite in order to create and save work within specified matters would be advantageous

• Experience of Adobe Acrobat 5.0 upwards, or similar

• Demonstrable interest in content that covers various sectors and financial markets

• You will have been used to writing SEO-enriched copy and ensuring all articles are proofread and are ready to publish

• Strong attention to detail with emphasis on accuracy and quality

• Proven customer service skills are required in order to create maintain and enhance customer relationships

 

General Skills/Attributes:

• Client service orientated approach

• A proven working understanding of teamwork

• Self-management and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment and communicate at al levels

• Accountability and professionalism

• Business and organisation awareness

• Ability to work within your team to cross-check each other’s work

• Ability to handle sensitive and or confidential documents and information

 

This role will be based in the office in Normanton, West Yorkshire. 

Salary will be up to £25,000 per annum basic salary plus 20% shift allowance.

Lily Shippen are experts in recruiting top business support talent, including PAs, EAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. 

Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary: Negotiable

An exciting opportunity has arisen for an Evening Document Production Workflow Coordinator to join a business support provider client on a permanent basis.

This will be an office based role within their office in Normanton, West Yorkshire.

Hours and days for this role will be 11PM until 8AM Thursday-Monday.

The Document Production Workflow Coordinator is an experienced position delivering exceptional customer service to clients by providing timely and accurate document production of an intermediate to advanced level. Advanced ability to assess documents, with a technical eye to detect and ensure proper corrections (edits, conversions, formatting, creation, comparisons, etc.) for requesters. The position requires advanced software aptitude in those programs used for document production, as well as speed and accuracy in a high-volume, high-pressure production environment.

The Document Production Workflow Coordinator may require the training of team members, and may be responsible for the day-to-day coordination of workflow within a shift or site.

Main Duties and Responsibilities: (* denotes an "essential function")

• *Intakes work requests from the client; including clarification of job instructions and negotiation of deadlines with the requester. Seeks alternate solutions to deadline requests, as needed

• *Prioritizes work requests across team and balances multiple projects based on experience and following established guidelines, especially when working with escalated deadlines or issues

• *Acts as a leading definitive resource for all questions relating to document production and quality assurance by the team

• *Identifies and corrects errors in complex business documents to ensure quality of return product to requesters

• *Detects formatting and compositional errors in documents; verifies citations are properly formatted

• *Checks corrected proofs of documents against mark-up for comparison and quality assurance 

• *Adheres to and monitors team members' adherence to formatting standards, utilizing generally accepted proofreading marks and use of standard reference resources, with an understanding of the client's business environment.

• *Demonstrates proper professional expectations for team members when dealing with client requesters and client work requests, including meeting deadlines and delivering high-quality work

• *Responsible for development and delivery of on-going training of new and existing team members in existing processes, as well as new trends or processes for document production work

• *Facilitates focus and coordination on and between shifts in the production of deliverables to the client in order to meet or exceed the client's expectations for quality, timeliness and service

• Communicates with manager and/or client on job or deadline issues in a timely and professional manner

• Assists the Lead, Supervisor or Manager in the execution of administrative and/or other procedures or systems across impacted team members

• Facilitates team's adherence to company policies (conduct, attire, performance, attendance)

• Works collaboratively, demonstrating open and flexible communication, within and across team members

• Contributes to recommendations for individual development goals, trainings, or performance expectations to Lead, Supervisor or Manager to enhance team skill levels and quality outputs

 

Experience required:

• Minimum of 2 years prior office experience, word processing or document production experience

• Advanced knowledge of Microsoft Office suite; able to technically troubleshoot applicable software specific to the business/client

• MS Office (Word, Excel, PowerPoint) certification desired

• Advanced knowledge of document production procedures and/or generally accepted practices

• Extensive experience in business terminology, document production formats; skill and efficiency in use of reference resources

• Attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results

• Excellent verbal and written communication and interpersonal skills necessary in order to communicate questions and/or suggestions to client and other team members in a professional and customer service oriented manner

• Ability to work in a fast-paced, deadline driven team environment

• Good judgment and organizational skills with sound decision-making ability and solutions-oriented approach with the ability to ask for and follow direction

• Ability to work both independently and collaboratively as part of a team; self-motivated to ensure own production

• Communicate with team members, Lead, Supervisor, Manager and/or Client on job or deadline issues

• Handle sensitive and/or confidential documents and information


This role will be based in the office in Normanton, West Yorkshire. 

Salary will be up to £25,000 per annum basic salary plus 20% shift allowance.

Lily Shippen are experts in recruiting top business support talent, including PAs, EAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. 

 

Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary: Negotiable

A new opportunity has arisen for an Administrative Assistant to join a top law firm, on a permanent basis. This role would suit someone who has at least 6 months' experience working in a corporate environment. 

Location: Manchester, UK
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: negotiable
Salary to: GBP £18,000.00

An exciting opportunity has arisen for an experienced Personal Assistant to join an reputable international law firm on a permanent basis. This role will sit within the Employment & Pensions department and will be specifically supporting the Employment team in the Manchester office. The successful candidate may be required to attend the office two or three days a week until restrictions are lifted and the rest of the time they will work from home. As such, the successful candidate must live close to Manchester as this will be an office based role once restrictions have been lifted. 

Duties will include:

  • Managing diaries, keeping them up to date and reminding fee earners of meetings on a daily basis
  • Booking internal/external meetings
  • Organising travel arrangements
  • Arranging photocopying, printing, scanning, sending out letters etc.
  • Arranging for files to be opened and closed, supervising general filing requirements and record keeping
  • Using effective systems to ensure that both short and long term tasks are completed within required timescales
  • Supporting fee earners in marketing activities including involvement in preparation of pitches and presentations
  • Taking internal and external telephone queries
  • Monitoring post/emails and dealing with as appropriate
  • Ensuring all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office
  • Arranging absence cover where necessary and communicating this to the relevant fee earners
  • Client relationship management
  • Becoming an active part in the care of clients and be wholly familiar with contacts/clients
  • Entering, maintaining and updating client details and relevant information on the firm's contacts system
  • Dealing with basic client queries and general administration
  • Arranging client meetings
  • Checking correspondence, attachments and documents etc. produced by the document production team before they are passed to the relevant fee earner, making amendments when appropriate.
  • Typing urgent/short/confidential correspondence and emails
  • Producing and maintaining Excel spreadsheets as required
  • Assisting fee earners in ensuring their time is recorded properly and entered onto the system on a daily basis
  • Assisting fee earners in the billing and credit control process
  • Completing documentation for payment into and out of client account and assisting fee earners to ensure the Solicitors Accounts Rules are being complied with
  • Assisting other members of the department as necessary, picking up colleagues calls and providing support whenever there is spare capacity
  • Ad hoc duties as required

Person Specification:

  • Previous PA experience within a legal or professional services environment desireable
  • Accurate typing of at least 60 wpm
  • Advanced knowledge of Microsoft Word, Excel, PowerPoint
  • Excellent telephone manner
  • Excellent communication, organisational and team skills
  • Excellent attention to detail
  • Flexible and dependable, able to take the initiative
  • Able to remain calm under pressure and work to tight deadlines
  • Conscientious, approachable and enthusiastic
  • Able to quickly build confidence, respect and trust with others
  • Have a positive approach to daily tasks

This is an excellent opportunity to join a friendly company who are well respected within their industry. 

Salary will be up to £28,000 per annum (depending on experience) 

Lily Shippen is a specialist Recruitment Agency that focuses on placing the best administrative, secretarial, PA, EA, reception and office support professionals into a range of sectors in Manchester, Leeds and London, on a temporary, permanent and fixed term contract basis.

Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: negotiable
Salary to: GBP £28,000.00

A brilliant opportunity has arisen for a Personal Assistant to join a growing digital marketing agency based in Manchester city centre on a part-time basis. This role will initially be a part-time role, with the view to becoming a full-time position in the future. The position will suit a candidate who is happy to work remotely but also lives close to Manchester city centre so they can work from the office as and when needed. 

Duties will include:

  • Diary management for Directors, using Google calendars
  • Knowledge and practical experience of Xero - creating and sending invoices, chasing outstanding invoices
  • Supporting the team with general office administration such as HR and legal paperwork, contracts, etc
  • Supporting the team with the administration and planning of their new office, including but not limited to paperwork, contracts, sourcing and ordering of furniture and office supplies, conducting COVID/Health & Safety assessments
  • Liaising between Directors and clients/suppliers on non-urgent matters
  • Sitting in on meetings with clients and taking minutes, sharing copies with all parties
  • Ability to develop and update Gantt charts within Spreadsheets or Excel 
  • Ability to construct pre-templated contracts into bespoke client contracts by transferring information from slide presentations into the template contracts/order forms
  • Comfortable developing reports containing performance data within Excel/spreadsheets by extracting information from marketing platforms
  • Using project management tools to plan employees day-to-day tasks following direction from the Directors 
  • Taking minutes during pitches/client discussions and working with the Directors to develop these into proposals to send to prospective clients 
  • Supporting the business with miscellaneous tasks to support the Directors 

Person Specification:

  • Between 2-5 years' experience in a similar style PA role 
  • Proficient using Excel
  • Prior experience using Xero
  • Tech focused 
  • Self-motivated
  • Comfortable working in a fast-paced environment
  • Ability to use initiative
  • Happy working in a small team
  • Flexible in terms of hours - starting part-time but moving to full-time role when appropriate
  • Team player
  • Results driven

This is an exciting opportunity to join a friendly and growing team of like-minded and ambitious individuals. 

Salary is up to £26,000 per annum (pro-rata) depending on experience. 

Lily Shippen is a specialist Recruitment Agency that focuses on placing the best administrative, secretarial, PA, EA, reception and office support professionals into a range of sectors in Manchester, Leeds and London, on a temporary, permanent and fixed term contract basis.

Job type: Permanent
Emp type: Part-time
Salary type: Annual
Salary from: negotiable
Salary to: GBP £26,000.00

Full-time temporary, contract or permanent Virtual Executive Assistants with experience undertaking marketing duties required – between 40-45 hours per week

This is not a job advert in a relation to a specific role, but an opportunity for suitable candidates to register and express an interest for future roles that become available.

We have recently received a number of enquiries from clients who are searching for Virtual Executive Assistants who can assist them with general PA/admin duties alongside marketing duties. As such, we are looking to source candidates who are interested in being a Virtual Executive Assistant long-term (not just as a short term solution whilst looking for an in-house support role).

We are looking for candidates who are interested in either full-time temp, full-time contract or full-time permanent Virtual Executive Assistant roles between 40-45 hours per week and who have experience in the following:

  • Writing, editing and/or proofreading blogs, articles and press releases
  • Publishing email newsletters
  • Completing market or internet research
  • Developing and maintaining websites and blogs
  • Managing social media accounts for brands and blog
  • Creating content for social media (using software such as Canva)
  • Responding to messages on the media and through the company website
  • Compiling and implementing a social media/blog/marketing strategy
  • Scheduling posts and blogs for social media/website
  • Assisting with SEO optimization
  • General PA/admin duties such as diary/inbox management, processing expenses, booking travel and accommodation, data entry, sending out diary invites, organising meetings, preparing documentation etc

Person Specification:

  • Suitable candidates must have at least 2 years’ experience in a secretarial/PA style role with marketing duties as set out above and be set up to work from home with your own laptop
  • Tech savvy – familiar with current technologies such as MS Office, Teams, Zoom, SharePoint. Google Docs and project management software such as Asana or similar
  • Excellent phone, email and instant messaging communication skills
  • Excellent time management skills
  • Solid organizational skills
  • Ability to manage own workload
  • Professional
  • Able to use initiative and take ownership
  • Efficient problem solver
  • Flexible

Hourly rate will depend on the type of assignment and assignment length but between £10-£15 per hour approximately

If you are interested in picking up full-time long term remote work either on a temporary, contract or permanent basis then please do get in touch.

Lily Shippen is a specialist Recruitment Agency that focuses on placing the best administrative, secretarial, PA, EA, reception and office support professionals into a range of sectors across the UK and overseas, on a temporary, permanent and fixed term contract basis.

Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary: Negotiable