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Niche consulting business requires a PA to support the MD/Founder. This is a newly created role brought about through an increase in business and further expansion plans. Duties will include (but are not limited to) answering calls to the business, handling routine enquiries from clients and new prospects, inbox and diary management, managing and updating their CRM system, processing accounts payable invoices (average of 10 per month), travel planning and the drafting of client proposals and contracts. There will also be the opportunity for this person to work on mini projects for the MD/Founder and there is plenty of scope to increase your level of involvement with the wider business as they expand further. All employees are currently working from home with plans in place to open a Paddington based office later this year. You would therefore be expected to work remotely and be open to being office based 1-2 days a week later this year. This role would suit a PA with a minimum of five years corporate experience and someone who can handle a varied workload. Strengths in prioritisation, time management, communication and relationship building are essential, as will be your ability to plan ahead and to work in an organised and proactive manner.   

Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: GBP £28,000.00
Salary to: GBP £35,000.00

A brilliant opportunity has arisen for an Executive Assistant with a minimum of 5 years' experience supporting senior business leaders to join a reputable professional services company on a permanent basis. This role will be predominately remote based, however, the successful candidate must be based in the North West and able to commute into the office for events/meetings on an ad hoc basis.

This is an integral role within the business, supporting the leadership team whilst also covering duties in areas of the business such as Research, Sales, Finance, Facilities and HR. This position will suit someone who likes to wear many different hats and be the glue that holds the team together. It will be a fast-paced and ever changing role, so someone who is proactive, self-motivated, able to use initiative and handle multiple priorities is essential. 

Duties will include:

  • Providing proactive organisational and administrative support to the Directors of the business, including diary management, organising virtual and in-person meetings, booking travel and restaurants. This will be across global time zones.
  • Helping build and maintain important professional relationships by liaising with clients, providing a high level of customer service at all times
  • Producing (or co-ordinating through the support team) all aspects of documentation such as reports and presentations
  • Proofreading and suggesting improvements to documents produced across the team.  Responsible for administration quality standards within the company
  • Managing various long and short terms projects, coordinating with other team members where required
  • Updating and maintaining internal systems and CRM/databases to ensure that all records are maintained accurately. Showcase best practice, securely recording personal data timely and accurately in accordance with GDPR legislatino
  • Ad-hoc organisation and administration support as required on all company activities for example organising events, liaising with suppliers, facilities management, HR administration, legal/contractual/GDPR administration.
  • Working with the Finance Team to coordinate sales and purchase invoicing, querying late payments and helping with maintenance of finance records/T&Cs

Person Specification:

  • Minimum of five years’ experience supporting senior business leaders within a corporate/professional services environment
  • Proactive approach and able to work at pace, with the skills and judgement to prioritise multiple tasks and stakeholders
  • Excellent communication skills; confident liaising with all levels of seniority both internally and externally 
  • Able to delegate and manage tasks to both colleagues and third-party resources
  • Strong command of professional written English 
  • Confident compiling and proofreading important documentation
  • Tenacious and conscientious with meticulous accuracy and attention to detail
  • Solutions focussed with a keen eye for efficiency and process improvement
  • Agile intellect, with high levels of flexibility and adaptability
  • Self-motivated and strong team ethos balanced with the ability to work autonomously and manage own workload
  • Customer service focused
  • Confident with a range of digital systems including MS Office and cloud-based platforms
  • An interest in business and current affairs is beneficial

This is an exciting role for someone who is looking to become a valued and well respected member of staff within a friendly company. This will be a very busy and varied role so will suit someone who is confident in a fast-paced, high pressured and ever changing environment. 

This role will be 40 hours per week with flexibility in terms of hours. 

Salary will be up to £30,000 per annum depending on experience plus benefits and bonus. 

Lily Shippen are experts in recruiting top business support talent, including PAsEAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: GBP £25,000.00
Salary to: GBP £30,000.00

An exciting opportunity has arisen for Personal Assistant/Office Manager to join a reputable financial services company on a permanent basis. This role will suit someone with 3-5 years Personal Assistant experience who is looking for the next step in their career. 

This role will be supporting three members of the Senior Leadership team. 

Duties will include:

  • Diary management 
  • Organising meetings both internally and externally
  • Meeting and greeting guests and clients on arrival to the office 
  • Setting up meeting rooms, organising catering and refreshments
  • Compiling of documentation such as meeting materials, presentations, correspondence, minutes etc
  • Assisting with the organisation of events 
  • Booking restaurants and organising dinners
  • Processing expenses
  • Overseeing the day to day running of the office including cleaning staff
  • Arranging any office repairs
  • Ordering stationery and office supplies
  • Responsible for Fire/First Aid safety 
  • General administrative support

Person Specification:

  • Well presented, friendly and confident dealing with all levels of seniority
  • Previous experience in a PA role 
  • Confident working in a fast-paced corporate environment
  • Ability to multi-task and manage multiple priorities
  • Proactive 
  • Ability to work using own initiative and take ownership of tasks
  • Professional and confidential 
  • Flexible and adaptable 
  • Eager to learn 

This role would suit someone who is looking to work for a friendly, growing and hard-working company with international offices. This will predominantly be an office based role, however, there may be the opportunity to work from home 1 day per week for the right candidate. 

Hours will be 8:30am-6pm Monday-Friday. 

Salary up to £30,000 per annum depending on experience plus benefits and bonus 

Lily Shippen are experts in recruiting top business support talent, including PAsEAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: GBP £20,000.00
Salary to: GBP £30,000.00

A brilliant opportunity has arisen for an Executive Assistant to join a reputable corporate company based in Manchester city centre to cover a 12 month contract. 

This will suit candidates who have at least 3 years' experience supporting at C-suite level in a fast-paced environment. 

Candidates must be immediately available or on a one-week notice to be considered. 

Duties will include:

  • Complex diary management
  • Coordinating meetings/calls across various time zones
  • Ensuring everyone has all they need for their daily diary commitments
  • Organising internal and external meetings
  • Organising travel and accommodation both nationally and internationally, including creating of itineraries 
  • Dealing with correspondence, calls and enquiries and drafting communications
  • Undertaking meeting preparation such as research, compiling of PowerPoint presentations, meeting packs etc
  • Assisting with preparation of documents such as reports
  • Organising small and large scale events
  • Arranging lunches, dinners and social events
  • Maintaining the internal CRM database
  • Vehicle management: arranging services, repairs and liaising with insurance
  • Ad hoc personal support 

Person Specification:

  • At least 3 years' experience supporting C-suite invidivuals within a corporate environment
  • Ability to work in a fast-paced environment 
  • Excellent communication skills
  • Ability to work alongside and manage differing personalities
  • Capable of using initiative and taking ownership of tasks 
  • Team player 
  • Excellent organisation and attention to detail skills
  • Used to managing multiple priorities 
  • Flexible and adaptable
  • Excellent verbal and written English
  • Advanced proficiency in the MS suite including MS Teams, Word, Excel, PowerPoint and Outlook
  • Used to handling confidential and sensitive information

Hours will be 8am/8:30am to 5pm/5:30pm but flexibility is required as well as some out of hours support. This will be an office based role.

Salary depending on experience.

This is an excellent opportunity to join a friendly and well respected team. 

Lily Shippen are experts in recruiting top business support talent, including PAsEAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

Job type: Contract
Emp type: Full-time
Pay interval: Yearly
Pay rate: Negotiable

A new opportunity has arisen for a Team Assistant to join an international law firm in Manchester, on a 6-month contract. This is an excellent opportunity for a recent graduate or school leaver who has worked alongside their studies in an administrative capacity or since leaving university or school.

 

This is an excellent opportunity to work within a top law firm where you’ll learn so much and be able to develop a wide range of skills.

 

Duties include;

  • Scanning, filing and binding documents
  • Undertaking money laundering checks
  • Data input
  • Assisting at internal and external seminars
  • Assisting with the billing process and billing drive
  • Engrossing documents
  • Using Land Registry Portal to undertake searches
  • General administration duties

 

Skills and experience required;

 

  • A thorough understanding of Microsoft Office
  • Previous experience in an administrative role (desirable)

 

This role will be based in the Manchester office on Mondays, Tuesdays, Thursdays, and home on Wednesdays and Fridays.

 

Salary - £17,000 - £18,000 per annum DOE. 

 

Lily Shippen are experts in recruiting top business support talent, including PAs, EAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

Location: Manchester, UK
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary: Negotiable

A new opportunity has arisen for a temporary Talent Acquisition Assistant / Coordinator to join a reputable firm based in Manchester City Centre. This role will be for 6-8 weeks while the firm recruit a permanent member of staff. The role will support the Talent Acquisition team with recruitment coordination. Recruitment experience is not essential, however solid organisation skills and the ability to work in a fast paced environment is essential.

 

Duties include;

  • Coordinating with candidates through internal ATS system and following up where necessary
  • Drafting and posting job adverts on company website and LinkedIn
  • Coordination of telephone, video and onsite interviews – ensuring both candidates and internal hiring managers have all relevant materials prior to the scheduled interview
  • Supporting recruitment processes with external recruitment agencies, setting up briefing calls, follow up with agencies on contracts and supporting process internally
  • Management of all feedback and follow ups with candidates
  • Support in onboarding of new starters: references, new starter forms and triggering of training/induction plans with Office Mangers & Training Manager
  • Working with Global Talent Manager on various ad-hoc recruitment related tasks

 

Skills required;

  • At least 1 years’ experience, working in a coordination or recruitment role
  • Outstanding written and verbal communication skills
  • Excellent interpersonal skills to build effective working relationships with both internal and external stakeholders
  • Commercially minded with the ability to be resourceful and think outside of the box
  • Genuine interest and enthusiasm in creating the best candidate experience
  • Highly organised with a strong attention to detail is essential
  • Previous experience confidentiality using Microsoft Outlook and Word is essential

 

This is a great temporary role, working for a reputable firm in Manchester. You’ll have the opportunity to add real value, even in a short space of time. This role would suit someone who lives in Manchester and ideally you would go into the office once a week, with the rest being based from home.

 

£12 - £14 per hour DOE. 

 

Lily Shippen are experts in recruiting top business support talent, including PAs, EAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

 

Location: Manchester
Job type: Temporary
Emp type: Full-time
Pay interval: Hourly
Pay rate from: GBP £12.00
Pay rate to: GBP £14.00

Based in Exeter or moving soon? My client is keen to recruit an Executive Assistant with London experience to provide support to the senior management team. Working most closely with the CEO and with additional support for the COO, Chairman of the Board and Director of Improvement, this is a newly created role ideal for someone keen to retain the pace and variety a London based role usually provides.

All individuals are busy, with full diaries and workloads. They are open, and looking forward, to working with someone who will help them to manage their time more effectively, plan ahead for them and make sure they are as prepared as they can be. 

Executive Assistant duties include; 

  • Extensive diary management 
  • Booking internal and external meetings, and liaising extensively with London contacts and companies 
  • Coordinating travel arrangements
  • General administration and Executive Assistant duties 

Skills required; 

  • Strong attention to detail
  • Excellent time management skills
  • A natural communicator with the ability to build strong relationships
  • Experience within a similar EA role
  • Ideally experience within the London market

You can make a real impact in this Executive Assistant role and will be in contact with a wide range of internal and external clients.

Lily Shippen are experts in recruiting top business support talent, including PAs, EAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

 

Location: Exeter, UK
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: GBP £35,000.00
Salary to: GBP £40,000.00

A brilliant opportunity has arisen for a Virtual Assistant to join a reputable environmental services company 10 hours per week on an initial three month basis, however, this may lead into a long-term/permanent contract for the right person and hours may increase over time. 

This role will support members of the senior leadership team on an ad hoc basis.

Duties will include:

  • Diary management
  • Email management
  • Organising travel and accommodation
  • Processing expenses
  • Researching and sourcing of venues for external events
  • Coordinating staff bi-annual 121s 
  • Managing purchase orders
  • Raising and chasing invoices 
  • Keeping databases and contact lists updated and maintained
  • Monitoring communications

Person Specification:

  • Previous experience as an Executive Assistant supporting at a Senior level - at least 5 years
  • Professional attitude and the ability to remain level-headed and polite under pressure at all times
  • Demonstrates highly effective communication skills with excellent verbal and written skills
  • Experience of report writing and minute-taking
  • High proficiency in IT literacy, including a thorough understanding of Microsoft Word and advanced skills in PowerPoint, Excel
  • Strong organisational skills with the ability to meet deadlines and prioritise own workload
  • Ability to build and maintain positive relationships with both internal and external stakeholders
  • Ability to display tact and diplomacy and maintain confidentiality at all times
  • Excellent attention to detail demonstrating high standards of work
  • Flexibility regarding work tasks and hours of work

Hourly rate will depend on experience.

Lily Shippen are experts in recruiting top business support talent, including PAsEAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

Job type: Temporary
Emp type: Full-time
Pay interval: Hourly
Pay rate: Negotiable

An exciting new role has arisen, working for a luxury retail firm based in Wilmslow in Cheshire. This is a wonderful opportunity to join a friendly, small team, where no two days will be the same. The role is split between customer service duties and administration and would suit someone with previous customer service experience.

Location: Wilmslow, UK
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: GBP £18,000.00
Salary to: GBP £25,000.00

A new opportunity has arisen for a Personal Assistant to join a reputable software company based in Manchester city centre. This PA role involves a heavy amount of coordination and will be working closely with the HR and Finance team, therefore previous experience within a similar role is essential.

Location: Manchester, UK
Job type: Temporary
Emp type: Full-time
Pay interval: Daily
Pay rate from: GBP £25,000.00
Pay rate to: GBP £30,000.00