An outstanding opportunity has arisen for an Operations Manager to join a growing start-up Executive Search firm with exciting plans for the future. Since its’ inception, the business has gone from strength to strength and they are now looking for a talented individual who is passionate about recruitment, to lead initiatives around process improvement and strategic business planning.

Working closely with the CEO / Founder, you will be excited to learn about the business, embrace and promote the company vision and culture and utilise your knowledge and expertise of best practice and business operations to help them deliver their business expansion plans and lead the company to even greater achievements.

This is a hybrid role, where the successful candidate will work remotely but be open/able to attend London based offices at least once a week.

Experience and skills for the role:

• Extensive experience of working within a start up/scale up environment and the Executive Search/Recruitment industry sector  
• Project management experience
• Problem solving skills and creative thinking
• Strong multitasking skills
• Advanced IT skills  (Office 365, CRM, ATS, Teams etc)
• Outstanding written and verbal communication skills
• Superb attention to detail

Salary - This role will pay up to £50k (DOE) plus a discretionary, performance related bonus

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

Board level PA/EA, with minute taking experience, required to support Senior Leadership Team (and external Board). This role is fully remote, but the successful candidate needs to be able to attend occasional meetings and events in central Scotland, so ideal for someone based in the Glasgow/Edinburgh area. A newly created role which is pivotal to the efficiency of the SLT, you will be the central point of contact for them, ensuring they are prepared for meetings and attendance confirmed (especially when liaising with and organising external board meetings). You will be managing complex diaries, booking international travel and liaising with a wide spectrum of internal/external global stakeholders. As some projects are based overseas, some flexibility is required to attend meetings (virtually) at the beginning/end of day to accommodate time differences. This role is fast paced and busy, with complexity and responsibility. They are looking for someone efficient, personable, flexible and experienced supporting senior executives who require excellence every step of the way. Your input, ideas and experience will be greatly appreciated and this is an opportunity where you can really make your mark. You must be experienced with minute taking and be a confident MS Office user.

Lily Shippen are experts in recruiting top business support talent, including PAs, EAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

Leading US hedge fund require a Team Assistant to support a team of Portfolio Managers in their London office. Handling all diary, meeting and travel coordination duties, this is an ideal role for someone who has worked within a larger investment bank / financial services business keen to move into a more personal setting/team. This will be a busy and involved role, where you will work closely with your managers and be fully immersed in their work. With their workload set to further increase next year, there will be plenty of opportunity for personal and career development. This role offers hybrid working, 3 days in the office and 2 from home.

Duties include:

• Proactive diary management for the executives, including internal and external meetings
• International travel booking and management, including flights, visas, car bookings etc.
• Organisation of and planning for operational meetings
• Document production, presentation preparation, client liaison
• Ad hoc administrative and secretarial duties

Skills and experience:

• Minimum of 5yrs PA experience, ideally gained from financial services / investment banking
• Highly organised and able to multitask and prioritise
• Calm under pressure
• Team player
• Helpful, hands on and keen to add value
• Strong time management skills and the ability to work to tight deadlines
• Confident, keen to build relationships on an internal and external level
• Strong MS Office knowledge
• Good written English

This is a fantastic role for someone keen to take the next step in their support career. This role can start immediately. Hours for this role are 7.30am to 5.00pm.

Salary - £45,000 - £50,000 per annum DOE, plus benefits

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

A fabulous opportunity has arisen for an exceptional Executive Assistant to support the CEO/Founder, the Board and an additional Executive Team Member, of a global communications business. In addition to managing diaries and schedules, travel, preparing agendas and presentations,  you will have line management responsibilities for two senior EAs, supporting their development by providing ongoing support, mentoring and constructive feedback. The role will also provide the opportunity for involvement in initiatives and internal projects as the business continues to grow.  Given the broad scope of the role, you will be required to work flexibly and proactively and will enjoy building strong working relationships with the wider EA team and global colleagues.

This role is a mixture of remote and office-based working (Ideally, the successful candidate will be working 2/3days a week in the office and when the CEO is travelling to the UK)

Responsibilities will include:

• Flawless execution of confidential support activities, with a high attention to detail, organisation and process
• Manage CEO’s diary, co-ordinate movements and arrange all meetings and travel.
• Board Support; Prepare agendas, papers and minute all board meetings, prepare and circulate weekly updates to the board
• Proactive forward planning for all CEO activities and business planning
• Assisting with other private & confidential issues where appropriate
• Maintain a filing system to support overall business governance and regular ongoing activities
• Create PowerPoint presentations for the CEO
• Project Support
• Organise Events, working collaboratively with departments in the business to ensure consistency across the globe
• Line management of two Executive Assistants

Person specification:

• A minimum of 5 years’ experience in a similar role
• High attention to detail and expert organisational skills
• Excellent written and verbal communication skills
• Advanced IT skills
• Initiative, resourcefulness and plenty of team spirit
• Working with discretion and maintaining confidentiality

Salary - £50,000 - £55.000 (depending on experience) plus benefits

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

A fantastic opportunity has arisen for a Senior Administrator/Office Manager to join a growing property company based in Altrincham on a full-time permanent basis.

This will be a full-time office based role.

Duties will include: 

• Supporting a busy team with general office administration
• All aspects of administration and preparation of correspondence with customers and suppliers etc
• Production of accurate reports, letters and other documents
• Maintenance of both paper and electronic filing systems, including archiving
• Liaising with customers, contractors and local authorities
• Ordering stationery, consumables and general office equipment
• Liaising with external contractors and sorting/negotiating contracts such as cleaner, printers etc 
• Overseeing the day to day running of the office - acting as first point of contact and responsible for organising office 
• Answering phone calls, dealing with enquiries and advising as to availability
• Administration duties will include dealing with post, taking minutes, organising meetings, photocopying, binding, meeting and greeting of visitors
• Any other duties as and when requested

Person Specification:

• Previous secretarial, Office Manager or admin experience, ideally within a property or professional services environment
• Good level of IT knowledge is required.  Experience of Outlook, Word and Excel is essential
• Good numeracy skills
• Excellent communication skills 
• Ability to build long lasting relationships with clients and customers 
• Polite, confident, enthusiastic
• Strong work ethic 
• Attention to detail, ability to prioritise workloads and ability to be pro-active and use initiative

This role will suit someone who is looking to join a welcoming company during an exciting growth period. 

Salary is up to £27,500.00 per annum (depending on experience) plus a very competitive and generous bonus structure.

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

A fantastic opportunity has arisen for an Administrator to join a growing property company based in Altrincham on a full-time permanent basis.  

This will be a full-time office based role. You would work closely with the Office Manager/Senior Administrator and another PA within the business.

There is scope to take on more responsibilities as the role progresses. You will be part of a small but close-knit team.

Duties will include: 

• Supporting a busy team with general office administration
• All aspects of administration and preparation of correspondence with customers and suppliers
• Production of accurate reports, letters and other documents
• Maintenance of both paper and electronic filing systems
• Liaising with customers, clients and internal/external stakeholders
• Assisting the Office Manager with tasks such as, ordering stationery, consumables, general office equipment and liaising with contractors such as cleaners etc
• Answering phone calls
• Administration duties will include dealing with post, photocopying, binding, meeting and greeting of visitors
• Any other duties as and when requested

Person Specification:

• Some previous admin experience, ideally within a property or professional services environment
• Good level of IT knowledge is required.  Experience of Outlook, Word and Excel is essential
• Good numeracy skills
• Excellent communication skills 
• Ability to build long lasting relationships with clients and customers 
• Polite, confident, enthusiastic
• Strong work ethic 
• Attention to detail, ability to prioritise workloads and ability to be pro-active and use initiative

This role will suit someone who is looking to join a welcoming company during an exciting growth period. 

Salary is up to £22,500 per annum (depending on experience) plus a very competitive and generous bonus structure.

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

An exciting opportunity has arisen for an experienced administrator, with knowledge of the construction industry, to join a growing property company based in Altrincham on a permanent basis. This role would suit someone with previous experience as a senior administrator who is looking to flourish into a PA position, supporting at Director level, and be part of a welcoming and close-knit team.

You will be responsible for providing valuable and effective support to the Commercial Director to enable them to deliver on key projects and drive the business to achieve its strategic goals.

Duties will include:

• Acting as a right hand to the Commercial Director, enabling their day to day management routines to enhance effectiveness
• Forming a close, trusting, working relationship to ensure full visibility of incoming mail and acting on, when required
• Organise communications both internally and externally
• Attending key meetings to take actions, ensuring they are followed up on 
• Coordinating events, meetings and site visits
• Act as a liaison and gateway for the Commercial Director
• Undertake usual administrative tasks for the Commercial Director, including diary management, scheduling of internal and external meetings, travel arrangements, and expense management
• General administration duties to support the wider construction team; typing, printing, electronic filing etc.
• Administrative duties to create and collate tender documents
• Administrative duties required for collating contract documents
• Liaising with external consultants; to obtain fee proposals, outstanding reports, information etc.

Person Specification:

• Previous experience in a PA role supporting at Director level
• Able to build and maintain strong, positive working relationships internally and externally
• Professional
• Ability to communicate with all levels of seniority
• Flexible and adaptable
• Ability to act with integrity
• Team player 
• Ability to take ownership of tasks and use initiative 
• Strong written and verbal communication skills
• Ability to deal with confidential information in a professional and discrete manner 

This is a brilliant opportunity to join a reputable organisation during an exciting period of change and growth.

The salary is up to £25,000.00 per annum (DOE) plus a very competitive and generous bonus structure.

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

A wonderful opportunity has arisen for a professional, proactive and experienced PA to join the London office of a reputable Financial Services company. This is an ideal role for a Personal Assistant, looking to join a reputable company with a global presence, who value their staff and encourage personal and professional development. The role will be a mix of agile working (remote and office based) supporting 3 Partners with their day-to-day support. You will also be working alongside your fellow PAs to assist with the organisation of company wide events and conferences and overseeing the smooth running of the wider office. Tightly knit and positive/professional team and culture.

Responsibilities will include:

• • Extensive diary management for the Partners
  • Coordinating and arrange internal/external meetings, conference calls, business lunches and dinners
  • Point of contact for your Partners, answering calls, welcoming key clients/guests to the office.
  • Event management
  • Expenses and invoices management
  • Research tasks
  • Drafting/amending presentations
  • Document production
  • Assist with a range of projects as the business dictates

Skills required:

• • 2-3 years relevant PA experience ideally gained within Financial or Professional Services industry
  • Superb communication skills and excellent organisational skills
  • Advanced MS Office
  • A proactive, flexible approach and the ability to juggle a varied workload
  • An ability to take ownership of tasks, bundles of initiative and a positive outlook!

This role will pay £35,000 - £40,000 (DOE) plus excellent package!

Lily Shippen are experts in recruiting top business support talent, including PAs, EAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

A brilliant opportunity has arisen for a Team Assistant to join a highly renowned  architectural /design practice in SW London. The successful candidate will work closely with the project team, regularly liaising with senior management, colleagues and other departments to ensure day to day administrative processes run seamlessly.

The role is full time, office based and perfect for an individual looking to join a fun, sociable and positive team, with plenty of scope for learning and professional development opportunities.

An ideal role for a Team Assistant with a minimum of 1 year’s administrative / team support experience, outstanding communication skills and an ability to multi-task and prioritise their workload effectively.

Duties will include:

• Diary management – organising meetings, setting up video conferences and arranging catering when required
• Organising international travel and producing itineraries
• Processing team expenses
• Document management, correspondence and producing weekly reports
• Research and project work
• Day to day Administrative tasks

Experience/Skills:

• At least 1- 2 years’ previous experience of working in a Team Assistant role
• A flexible, positive approach to tasks 
• Excellent prioritisation skills
• Outstanding verbal and written communication skills
• MS Office skills                     

Salary: £25,000 - £27,000 plus benefits (depending on experience)

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

A fabulous opportunity has arisen for a PA / Team Assistant to join a prestigious global architectural /design practice. The successful PA will enjoy building working relationships across the studio, working with Partners and project teams and providing high level assistance wherever the business dictates. As a flexible PA ‘cover’ within the Administration team, an adaptable and resourceful approach is required. This is a busy and demanding office based role, ideal for an individual with a broad skill set, looking to work in a creative setting.

Duties will include:

• Diary management – organising meetings, setting up video conferences and arranging catering when required
• Arranging travel, hotel bookings and organising visa applications
• Processing team expenses
• Document management and producing weekly reports
• Undertaking research
• Assisting with ad hoc projects
• Administrative tasks

Experience/Skills:

• At least 2-3 years’ previous experience of working in a PA/Team Assistant role
• Flexibility and willingness to help out – your responsibilities will vary according to the needs of the business and the colleagues you are covering
• An ability to manage and prioritise tasks effectively
• Excellent communication skills
• Intermediate/Advanced level IT skills                       

We are ideally looking for an experienced PA / Team Assistant who is available at short notice for interview and to start.

This role will pay £27,000 - £30,000 plus benefits (depending on experience)

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.