Job title: Part-Time PA
Job type: Permanent
Emp type: Part-time
Salary type: Annual
Salary from: negotiable
Salary to: GBP £26,000.00
Job published: 08/02/2021
Job ID: 32062

Job Description

A brilliant opportunity has arisen for a Personal Assistant to join a growing digital marketing agency based in Manchester city centre on a part-time basis. This role will initially be a part-time role, with the view to becoming a full-time position in the future. The position will suit a candidate who is happy to work remotely but also lives close to Manchester city centre so they can work from the office as and when needed. 

Duties will include:

  • Diary management for Directors, using Google calendars
  • Knowledge and practical experience of Xero - creating and sending invoices, chasing outstanding invoices
  • Supporting the team with general office administration such as HR and legal paperwork, contracts, etc
  • Supporting the team with the administration and planning of their new office, including but not limited to paperwork, contracts, sourcing and ordering of furniture and office supplies, conducting COVID/Health & Safety assessments
  • Liaising between Directors and clients/suppliers on non-urgent matters
  • Sitting in on meetings with clients and taking minutes, sharing copies with all parties
  • Ability to develop and update Gantt charts within Spreadsheets or Excel 
  • Ability to construct pre-templated contracts into bespoke client contracts by transferring information from slide presentations into the template contracts/order forms
  • Comfortable developing reports containing performance data within Excel/spreadsheets by extracting information from marketing platforms
  • Using project management tools to plan employees day-to-day tasks following direction from the Directors 
  • Taking minutes during pitches/client discussions and working with the Directors to develop these into proposals to send to prospective clients 
  • Supporting the business with miscellaneous tasks to support the Directors 

Person Specification:

  • Between 2-5 years' experience in a similar style PA role 
  • Proficient using Excel
  • Prior experience using Xero
  • Tech focused 
  • Self-motivated
  • Comfortable working in a fast-paced environment
  • Ability to use initiative
  • Happy working in a small team
  • Flexible in terms of hours - starting part-time but moving to full-time role when appropriate
  • Team player
  • Results driven

This is an exciting opportunity to join a friendly and growing team of like-minded and ambitious individuals. 

Salary is up to £26,000 per annum (pro-rata) depending on experience. 

Lily Shippen is a specialist Recruitment Agency that focuses on placing the best administrative, secretarial, PA, EA, reception and office support professionals into a range of sectors in Manchester, Leeds and London, on a temporary, permanent and fixed term contract basis.