Job title: Part-Time Office Manager
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: GBP £25,000.00
Salary to: GBP £30,000.00
Location: Manchester
Job published: 24/11/2021
Job ID: 32290

Job Description

A brilliant opportunity has arisen for a part-time Office Manager to join a reputable and sociable company based in Manchester city centre on a permanent basis. 

This role will be based in the office and will be 3 days per week. The position will suit someone with previous office management experience who is looking to join a company with several offices nationwide.

Duties will include:

  • Booking restaurants / travel for Partners when required
  • Meeting room servicing – greeting guests, making drinks, replenishing fridges
  • Managing the internal meeting room booking system in Outlook
  • Events management / organising office parties
  • Facilities management –  liaising with cleaners, building maintenance, organising emergency light testing etc
  • Organising working lunches as and when required
  • Processing Partner expenses
  • Acting as first point of contact within the office - answering main office line, meeting and greeting guests and clients on arrival 
  • Sending on email enquires to the relevant person from the general mailbox
  • Sending supplier invoices to accounts for payment
  • Raising internal invoices on the internal system
  • Maintaining CRM system and creating conflict checks for new opportunities
  • Post – sending post online using in-house mailing system, as well as physical post
  • Closed file data management – booking deliveries and maintenance of our record of files, updating spreadsheets etc
  • Booking couriers for files to be taken to other office locations
  • Monthly location reports for location directors on Excel
  • Office shopping, ensuring any office supplies or consumables are stocked
  • Ordering stationery
  • Banking cheques
  • Adding e-signatures to documents
  • Loading and unloading dishwasher and general tidying up of office
  • New Starter set up support
  • Petty cash
  • Overseeing day to day running of the office 

Person Specification:

  • Previous experience in a similar role
  • Sociable, team player 
  • Well presented 
  • Confident liaising with all levels of seniority
  • Flexible and adaptable
  • Excellent attention to detail
  • High level of verbal and written communication skills
  • Someone for whom no job is too big or too small

Candidates will be required to work either a Monday or a Friday and the other two days can be flexible. Hours will be 9am-5:30pm with some flexibility if needed.

Salary will be up to £30,000 per annum, depending on experience, pro-rata based on number of days/hours.

Lily Shippen are experts in recruiting top business support talent, including PAsEAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles