Job title: Team Secretary
Job type: Contract
Emp type: Full-time
Industry: Financial Services
Pay interval: Monthly
Pay rate from: GBP £28,000.00
Pay rate to: GBP £32,000.00
Location: Leeds
Job published: 20/01/2022
Job ID: 32293

Job Description

A fantastic opportunity has arisen for a Team Secretary to join a reputable and well established financial services company based in Leeds to cover a 12 month fixed term contract.

This role would suit someone with at least 3 years Personal Assistant experience, ideally within a financial services, professional services or legal environment.

The position will be full time office based. 

Duties will include:

  • Diary co-ordination and management for team members using Microsoft Outlook
  • Project manage office relocation or refurbishment (currently investigating both options)
  • Liaise with local Property Agent to shortlist, view, recommend possible new office space
  • Manage the refurbishment of that space
  • If an office refurbishment, liaise with contractors and building management to ensure work is completed on schedule and on budget with the least possible disruption to the team
  • Review and manage any lease issues that may arise 
  • Booking travel arrangements
  • Managing inboxes
  • Producing accurate correspondence
  • Preparing PowerPoint presentations using the company template and incorporating Excel
  • Creating PowerPoint presentations
  • Preparing documents in Word using the company template
  • Organising and co-ordinating internal and external lunches / meetings
  • Producing list of deal participants by collating relevant contact details from solicitors, vendors, advisors, funders, etc
  • Preparing new client documentation
  • Answering incoming telephone queries, take messages, field calls and organising conference calls
  • Processing Visa and cash expenses
  • Maintaining departmental filing system including electronic filing, client filing and archiving
  • Checking team inboxes and deal with urgent matters appropriately
  • Printing and binding of presentations
  • Updating and maintaining contacts database using in-house CRM system
  • Reception cover
  • Any other ad hoc duties as requested

Experience, Skills and Competencies Required

  • Previous PA experience required
  • Professional manner / approach 
  • Ability to build effective relationships between individuals and teams
  • Excellent communication and client handling skills
  • Proactive, ability to overcome setbacks and deliver results
  • Strive continually for success and show a commitment to excellence
  • Flexibility with regards to hours to meet the needs of the business
  • Team player

This is a brilliant opportunity to join a leading organisation on a contract basis. 

Hours will be 9am-5:30pm with flexibility required

Salary up to £32,000 per annum, depending on experience

Lily Shippen are experts in recruiting top business support talent, including PAsEAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.