Job Description

A fantastic opportunity has arisen for an experienced EA to support the CEO and C-suite team of a forward-thinking and growing pharmaceutical company based in Manchester city centre on a permanent basis.

This role reports directly to the CEO and serves all c suite members. An effective EA will represent the CEO and C-suite, anticipate their needs and assist them so they make the best of their time. The candidate will be a very visible representative for the company and therefore must be professional and always uphold the company values. 

The company offer a hybrid working model. 

Duties will include: 

• Travel arrangements for CEO and C-Suite members
• Organise and manage e mail and CEOs schedule effectively
• Keeping senior executives up to date and informed of their priorities and meetings
• Communicating effectively on behalf of the CEO at all levels internally and externally
• Maintain strict confidentiality when handling sensitive material
• Assist in preparing corporate documents (PowerPoints, reports, presentations etc as required)
• Organising board meetings and other executive-level events
• Taking and distributing minutes for board and executive-level meetings   
• Administrative duties as required
• Partnering with the business operations team to
  • organise corporate events
  • manage the company offices
  • manage company communications

Person Specification:

• Bachelor’s degree preferred 
• At least 3+ years’ EA experience at senior executive level or equivalent experience
• Experience managing multiple calendars and scheduling across locations and time zones
• Competent in use of Microsoft office including Outlook, Teams, Word, Excel, SharePoint, and Visio
• Experience working with a smaller growing business desirable but not essential
• Experience in working within the pharmaceutical industry desirable but not essential
• Self-motivated and highly reactive individual that can anticipate the needs of a CEO
• Strong communication skills and moral courage, to deal with colleagues at all levels of an organization and in challenging environments
• High achievement drive to deliver best business outcomes
• Willing to work in areas that they have not done previously, to grow experience
• Ability to manage a high task load, in a fast-paced environment, and identify business-critical priorities daily

Salary up to £35,000 per annum DOE plus bonus scheme, 25 Days Annual Leave (plus one life event day), pension and other benefits.

This is an exciting opportunity to join a reputable organisation with a brilliant culture. 

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.