Job Description

An exciting opportunity has arisen for an experienced Finance and Office Manager to join a leading, independent, public affairs and communications consultancy, on a temporary basis, in Manchester city centre. The contract will run for 6 months and it is a varied, all-encompassing role supporting a small, friendly team. 

Duties include:

• Accounts payable process, including posting invoices to the accounting system, bank payments to suppliers, HMRC and staff
• Reviewing and building relations with suppliers, including negotiation of contracts
• Accounts receivable, generating sales invoices and credit control
• Processing of employee expenses
• Take responsibility for financial month end processing (Xero experience is preferable), including bank and card reconciliation
• Assistance with the budgeting and forecasting
• Liaising with the office accountant
• Production of monthly management reports, including project and timesheet reporting
• HR responsibilities – welcoming staff, offer letters, contracts, holidays, pension documents, appraisals
• General administration and PA duties to Managing Director
• Facilities management – cleaning services, liaising with building managers, tenants’ meetings, health, safety, and security
• Management of IT and telephone systems
• Support for marketing events and organising company social events
• Contact management – oversee the contact database and updating the email campaign software

Person Specification:

• Very high level of organisational skills
• Negotiation skills
• Creative thinking and problem-solving skills
• Real hands-on approach to business
• Great interpersonal skills/a team player
• Numeracy skills
• Good attention to detail and the ability to analyse data and interpret the information effectively
• Ideally with 3 to 5 years’ experience within a similar role
• Will need excellent IT skills with Word, Excel, and PowerPoint proficiency
• Good knowledge of finance systems, Xero and/or Sage advantageous

The salary on offer is up £40,000.00 per annum, dependent upon experience, plus generous benefits and hybrid working is also available with this position.

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.